Employee Erasmus+ leaves

Employees of the University of Warsaw may leave for two trips within the Erasmus programme during the course of the academic year.

STT trip (Staff Mobility for Training)

• Instructional trip during which the participants take part in courses offered by the partner university as observers.
• The employee is required to participate in 8 classes.
• Contact information of the Erasmus coordinator in the receiving unit can be found on the website of the given university/unit.
• STT trips are available in every university which takes part in the Erasmus programme unless stated differently by the university’s inside regulations.

STA trip (Staff Mobility for Teaching)

• Teaching trip during which the participant conducts classes at the partner university. Those can include lectures, workshops, classes within courses offered by the unit, etc.
• During the trip, the employee is required to conduct 8 classes.
• Contact information of the Erasmus coordinator in the receiving unit can be found on the website of the given university/unit.
• STA trips are available only for units with which we have signed agreements. The list of active agreements (as of 14th February 2025) can be found below.

The mobility period can last up to 6 days (not including the journey time). Because sustainable means of transportation are supported, the lump sum granted for using them (railway) is higher.

During the mobility period, there are other valuable events, such as meetings with staff, assemblies of departments, etc. It is important to make note of it in the individual teaching programme (mobility agreement).

Procedure

You need to contact the unit (preferably a person with similar research interests), preferably adding the unit’s Erasmus coordinator to the list of recipients. You should arrange the dates of the mobility period and the list of classes you will participate in (in the case of STT mobility), or the ones that you will conduct. Afterwards, you need to:

1. fill out the documents from the BWZ (International Relations Office) website

(bwz.uw.edu.pl/o-programie-erasmus-2021-2027/) and sign them; in case of any doubts, you need to contact the coordinator of employee trips

1. send the mobility agreement to the receiving institution for acceptance
2. hand in the documents to the coordinator for acceptance and signature. The coordinator will then pass the documents to the faculty authorities for acceptance.

After the mobility period, you need to submit your travel tickets and the proof of your stay to BWZ.

In the case of universities from European Union countries, those can be scans. Please be aware that the United Kingdom is not a member of the EU.

Due to misuses that have happened in the past, those who wish to leave for the trip around Christmas or Easter (the second half of December, the period directly before and after Easter) need to provide a document confirming that classes are being conducted at that time.

The Erasmus coordinator for employees in the academic year 2024/2025 is dr hab. Mirosław Miernik.

References:

Information about the Erasmus programme: bwz.uw.edu.pl/erasmus-2/

Procedure, documents, and funding rates for STA trips:

bwz.uw.edu.pl/wyjazdy-dydaktyczne-nauczycieli-akademickich-sta-2024-20 25-2/

Procedure, documents, and funding rates for STT trips:

bwz.uw.edu.pl/wyjazdy-pracownikow-na-szkolenia-stt-2024-2025/

The list of units that the Institute of English Studies have signed contracts with (as of 14th February 2025. Note: the contract with Malta applies only to Linguistics)